Works & repertoire

Work changes & arrangements

• I am a composer/lyricist and have received a message to say that the work registration has changed. What does “VERLEGERBETEILIGUNGSKENNZEICHEN AKTUALISIERT” mean?

  In English “VERLEGERBETEILIGUNGSKENNZEICHEN AKTUALISIERT” means “PUBLISHER ATTRIBUTE – UPDATED”.
  
  We are sending this message to all the GEMA creators and publishers participating in a work if something has changed with regard to the documentation of a work.
  
  Example:
  VERLEGERBETEILIGUNGSKENNZEICHEN AKTUALISIERT - EBV FUER OV - 12345 REF. NR. - ABCDEF
  
  “EBV FUER OV” means that the ID has been updated by an original publisher (OV) - not by a sub-publisher (SV).
  
  “12345” is the membership number of the publisher that informed us of this change of the work. The name of the publisher is mentioned further down in this message next to said membership number
  
  “ABCDEF” is the reference number of the list that the publisher “12345” used for informing us of the change of the work.
  
  
  Check details and data under “Agreements”:
  In the case that you have concluded a legally valid publishing agreement with this publisher, please check the respective data in the message to you under “Agreements”. The abbreviations VBALL resp. VBNUT are important:
  
  VBALL: The publisher participation ID means that the publisher receives is participating in the exploitation rights and the statutory remuneration rights.  You expressly authorised the participation of the publisher in the statutory remuneration rights.
  
  VBNUT: The publisher participation ID means that the publisher is only participating in the exploitation rights. This is because you, the creator, have not authorised the participation in the statutory remuneration rights.
  
  Additional abbreviations are explained on the last page of our message to you.
  
  If something is incorrect in the message or if you do not agree with the details or data provided, please let us know. You can find out more on this topic under Publisher participation.

• I would like to change the author details on a work that has already been registered. What do I need to do?

  Changes to the works can only be submitted by GEMA members who are directly participating in the works, or by their legal successors or authorised representatives.
  
  The change notification is carried out as described here. If you want to change authors’ details or shares, we also require an additional declaration/permission of each registered author. Please send them to Werke@gema.de and indicate the notification or work number.

• (I want to arrange a work.) What can I do if the author of the work is unknown?

  Please research in all sources available to you whether you might find information on the composer, lyricist and/or performer, after all. Only if you provide such details will it be possible to establish the rightsholders and obtain a permission to arrange the work.

• I want to remove my publisher from the work documentation. What can I do?

  In principle, participants in a work can not simply delete other participants from the work documentation. After all, you do not want this to happen to you either.
  
  We therefore need a Change notification from your publisher. Deleting a publisher from the work documentation is only possible with a confirmation of release by the publisher. The release must include the date of the termination of the publishing relationship and details on any retroactive collection arrangements.

  Once this is done, we can change the work documentation.

• Ich möchte, dass mein Verlag nicht mehr an der Ausschüttung auf meine Werke beteiligt wird, weil er keine verlegerische Leistung erbracht hat. Was kann ich tun?

  Urheber und Urheberinnen, die ihren Verlag wegen der Nichterbringung verlegerischer Leistungen nicht mehr an der Ausschüttung auf ihre Werke beteiligen möchten, können sich an die Urheber-Verleger-Schlichtungsstelle (UVS) wenden.

  Die UVS ist ein vereinsinternes Schlichtungsorgan, das mit Vertretern der drei Berufsgruppen und einem Vorsitzenden besetzt ist. Sie ist zuständig für Konflikte, bei denen es darum geht, ob ein Verleger verlegerische Leistungen erbracht hat und darum an den Ausschüttungen für die bei ihm verlegten Werke zu beteiligen ist. Detaillierte Informationen zu den Verfahren vor der UVS finden Sie hier auf unserer Seite zur Urheber-Verleger-Schlichtungsstelle. Hier sind auch wichtige Leitsätze aus den bisherigen Entscheidungen der UVS veröffentlicht.

• What does CISAC recommend regarding counterclaims and how they are processed?

  If a publisher submits a new notification for their entitlement and it clashes with an existing notification, the second notifier must be able to provide evidence for their claim. Whenever a counterclaim is identified, both parties will be informed and the second notifier is asked to submit the respective contracts. 

  If the first notifier maintains their claim during this period, the first notifier will be granted an extended deadline to also submit evidence. The distinction made by the CISAC recommendation here is between the deadlines for counterclaims at catalogue agreement level (changing your sub-publisher) and counterclaims at contributor level (the creator [share] ist claimed by different publishers).

  In the case of counterclaims at catalogue agreement level, the second notifier has 21 days to substantiate their claim. If the first notifier does not deregister and if they maintain their claim, the first notifier has another 21 days to submit their documents.

  In the case of counterclaims at interested party level, the period for both party is extended to 60 days each.  Any pay-outs during the clarification period will be made in favour of the first notifier.

  If both parties have submitted documents, the collective management organisation does not rate them but merely checks whether they contain the following information: 

  • Dates of the term [of contract]
  • Territory
  • Specific works/Restriction of the repertoire
  • Signature of all interested parties and date on the documents 

  If it is not possible to reach an agreement between the contracting parties, the conflicting shares can be withheld from distribution in accordance with Article 10 of the GEMA distribution plan. Company-specific restrictions or limitations may apply on a case-by-case basis. 

• What is the difference between a cover version and an arrangement of a work?

  Cover version: A cover is a new recording of an existing musical work, possibly also with different instruments. The creator details therefore correspond to the original version e.g. when submitting the setlist in the course of a live event.
  
  Performers or a band may not derive creators’ entitlements of any kind from such cover versions. As a consequence, a cover is not registered with GEMA.
  
  If a cover is played back or performed in public, we receive a notification from the event promoters and can distribute the royalties to the creators in question.

  Arrangement: Here, the music or the lyrics of a work are changed. In the case of works protected by copyright, the arranger always has to acquire a arrangement authorisation from the rightsholders.
  
  Note: We are not allowed to decide whether it is an arrangement or a cover version.  Only the rightsholders of the original work can do this.

• What do I need to be aware of as a publisher if I use the Electronic Confirmation Process (ECP)? What has changed as a result of the new derivation logic?

  If you are a publisher, you can continue to add the publisher attribute for the authors whom you represent as a publisher, just like you did before. What’s new is that only said authors are then shown in the ECP lists thus generated.
  
  Authors who have no publisher relationship to your publisher according to our documentation will not be shown in the ECP lists.
  
  If you are missing an author for one or several works in your list, please register the fact that you have become the publisher of it/them via the usual work declaration procedures.
  
  If there is an author in your list with whom you do not have a publisher relationship at all, or where the publisher relationship has ended, you can cancel it via the ECP.
  
  We created an overview where we summarised the new features and important tips or you.
  
  Go to the complete ECP description  the chapters of which are referred to in the overview.
  
  Go to the online service
  
  Feel free to familiarise yourself in more depth with the new share rules.

• What does the function Amend sound recording actually include?

  By using the function Amend sound recording, you can add more information on a sound recording of your work. These details will then be saved with the respective work version. The details relevant for sound recordings are the performers or artists, and the ISRC (International Standard Recording Code). Additional information is included in our FAQs on sound recordings.

• How can I add details to sound recordings for my work?

  Information can only be added to sound recordings by GEMA members who are direct participants in the works, and/or by their legal successors or authorised representatives.
  
  The easiest way to add details for sound recordings are via our Online Portal.

  Step 1) Go in the dashboard on My repertoire and select the work version for which you want to provide details on the sound recordings.

  Step 2) In the selection menu (3-item menu / options), please select Amend sound recording.

  Step 3) In the new dialogue window, you can now enter the details for the sound recording.

• How can I make additions or changes to my work that only affect the title, playing time, instrumentation, language and genre?

  For this purpose, we provide a service for your GEMA original works with registration status 1 in the Online Portal, which automatically processes your additions and changes within one working day.

  1. For these changes and additions, go to My repertoire in the Dashboard and select your work for which you want to make changes.

  2. In the selection menu (3-point menu) click on Change work declaration and select Supplementary work details (title, duration, instrumentation etc.)

• How can I notify you of changes to the works?

  Changes to the works can only be submitted by GEMA members who are directly participating in the works, or by their legal successors or authorised representatives.
  
  The easiest way for you to submit changes to a work is by using our Online Portal:

  1. In the dashboard, go to My repertoire.
  2. You can carry out a Change notification for the respective work under Options.

  3. To add or change a work's title, duration, instrumentation, language and genre, select Supplementary work details (title, duration, instrumentation etc.) You can find step-by-step instructions here.

  4. If you want to change or add shares or participating authors and/or publishers, select Complete work change (incl. Instrumentation or line-up).

  5. If other authors and publishers are participants in your work, the change must be agreed upon among all other contributors first.

  It is important that you have been activated for using the work declaration service. Should this not be the case yet, you can access the corresponding form via the Online Portal.
  
  Further information on how to submit work declarations using the Online Portal is shown in this video.

• How do I notify GEMA that the work in question is subject to a combined term of protection?

  During the notification process for a new work, you are asked whether music and lyrics were created together. You answer this question with yes if several creators were involved in this joint music composition with lyrics. For example: You composed the music and your lyricist wrote the matching text for this music.
  
  If you need to send us a supplementary report at a later stage that a work falls under the combined term of protection (music compositions with lyrics), please use the form  work information regarding the combined term of protection.
  
  Good to know: Works that fall under the combined term of protection, will not enter the public domain (become royalty-free) until all composers and lyricists have been dead for more than 70 years. This law has been in force in Germany since 1 November 2013.

• How do I register an arrangement and what do I need to consider?

  First, please check whether the work you want to edit is still protected by copyright. In Germany, copyright protection is valid until 70 years after the death of the author. If several authors have created a work together, copyright protection usually does not expire until 70 years have passed after the death of the author who died last.
  
  In the case of copyright-protected works, you must acquire an arrangement authorisation from the rightsholders up front. Rightsholders are the authors (composers and lyricists). If the authors have a publisher or if the work is sub-published in Germany, please direct your query to the publisher, otherwise to the authors. Moreover, you do require an authorisation to arrange a work if the arrangers also expect to be included in the pay-outs.

  Two ways to notify us of an arrangement:

  1. The easiest way is to register an arrangement in the GEMA online portal in the Services section under Work registration as a change notification. If you, as the processor, make the notification yourself, we require a processing authorization from the rightholders. Send this by e-mail to: Werke@gema.de
  2. You register the processing in paper form. To do this, fill out the form Registration for a GEMA Original Work and send it with the processing authorization by rightsholders by mail to:
     
     GEMA
     PO Box 30 12 40
     10722 Berlin

  Proceed in the same steps if you are setting a poem or another text to music and have an authorisation for music settings or if you want to use a protected piece of music in your new work. For this purpose, please submit the permission to use.
  
  Evidence for the use of third-party works:

  As the applicant, you are required to appropriately identify works that were created using third-party works or third-party motifs and to cite the sources of the works used.
  
  You will find the relevant forms on the page All about your works in the lower section.