GEMA General Assembly meeting
Thank you for your participation in the 2024 General Assembly! The next General Assembly will take place in Munich from 13 to 15 May 2025.
Review on the AGM 2024
Agenda and transparency report
You can view and download the agenda for the general meeting and the transparency report to be published in accordance with the German Collecting Societies Act here
On the page linked below you will also find further information (presentations and explanatory videos) on particularly relevant items on the agenda.
Additional programme
Once again this year, we have prepared an exciting supporting programme for the meetings. In this programme, you can find out about current topics within GEMA, but also from external experts. The events will all take place in a hybrid format.
Regular authors who are represented at the General Assembly can still participate digitally in the events of the supplementary programme.
Elections of Supervisory Board, committes and delegates
Agenda items from members
Election of the Supervisory Board
Election of delegates
Further information
Hotel
This year, we offered a special contingency in the conference hotel The Westin Grand. Please note that the call-off contingent for our members at the conference hotel is unfortunately exhausted.
Personal statements
How to participate and contribute
Just like last year, you can participate on site or take part digitally via live stream, online voting, video messages and written contributions. Please note: to participate via representation by proxy and for digital attendance, you need to register online beforehand and prior to the deadlines provided below.
The deadline for online registration expired on 10/05/2014. Personal participation on site is also possible without registration.
Please register online between 10 April and 10 May 2024. To do this, you need the personal password from your invitation and your membership number. Registering is voluntary; it does, however, make our planning much easier.
Access with registration
To gain access and to take part on the day of the event you need the QR code from the final confirmation email for the registration (printed or digital version) and a valid identification document (e.g. ID card). You will receive the email following your registration.
Access without registration
Access and participation on site are also possible without registering up front. To do this, you need your personal password from the invitation and your membership number.
Spoken contributions and voting
You can also log in to the event system using your password from your invitation and your membership number. This is where you register requests to contribute and speak to the assembly, and where the live voting takes place. The link to the event system is published on this page on the event day.
Registration (mandatory)
Please register online between 10 April and 10 May 2024. To do this, you need the personal password from your invitation and your membership number. Without prior online registration it is not possible to participate digitally.
Login for a digital participation
To take part in the assembly days, you require a login at the times provided below. The link to the login is published on this page on the assembly days.
You require your membership number and the personal password from the invitation or from the message stored in the online portal mailbox. Please keep this data to hand at any time during the event.
Login for associate members on Tuesday, 14 May:
- from 1.30pm for the personal discussions including the election and by-election of delegates in separate meetings of the professional categories
- from 4.30pm for the hybrid assembly of the associate members
- Wednesday, 15 May: from 9am for the professional category meetings of full members and delegates
- Thursday, 16 May: from 9am for the main assembly of full members and delegates
A requirement is that the representative registers via the online registration system of GEMA between 10 April and 10 May 2024 for participation in the General Assembly.
Important: Representatives must register online themselves
Please inform your representative about this and provide them with the password for representation from your invitation, your membership number and the link to the online registration system so they can register. The link to the login is published on this page from 10 April. Please note that the registration can only be done by the representative themselves.
After you have registered, you will get an email notification for your registration. If your representation is not permissible (e.g. because there is a conflict of interest), GEMA is going to inform you about this in good time. You can then provide your access data within the deadline to another representative to register. Following your registration, you will receive a final confirmation email.
Who can participate as a representative in the assembly?
A full creator member can be represented by another full member of their own professional category, a family member or another person in a position of trust.
Representation is not admissible if a conflict of interest is likely to be linked to the representative. Such conflict of interests can usually be assumed when it comes to an authorisation of
- full members of other professional categories,
- associate members,
- users (e.g. event organisers, producers of sound recordings, broadcasters) or persons who have economic ties with this group (i.e. their staff),
- persons who represent the interests of users or members of other professional categories.
How many members can be represented by a person acting as a proxy?
A representative can attend on behalf of a maximum of ten full members.
The representative is bound by instructions, i.e. they must vote in line with the instructions given by the members they represent. Registering a representative is only valid for one General Assembly and is irrevocable.
Access and login on the event day
To gain access on the event day, your representative requires
- the QR code from the mail confirming the representation by proxy (printed or digital version) and
- a valid identification document (e.g. ID card).
For the login in the event system for spoken contributions and live voting, your representative requires the following, if they are a GEMA member:
- the personal password from your invitation and
- their (own) membership number;
- the password chosen during the registration process and
- their (own) email address.
Who can represent a publisher in the assembly?
A full publisher member can be represented, for example, by a person working in the publisher or by another full publisher member. In the latter case, please note that such natural persons who participate for the authorised full publisher member in the assembly need to register in the online registration system as representatives. Please consult with the publisher you authorised and their representative regarding this aspect.
Representation is not admissible if a conflict of interest is likely to be linked to the representative. Such conflict of interests can usually be assumed when it comes to an authorisation of
- full members of other professional categories,
- associate members,
- users (e.g. event organisers, producers of sound recordings, broadcasters) or persons who have economic ties with this group (i.e. their staff),
- persons who represent the interests of users or members of other professional categories.
A representative can attend on behalf of a maximum of ten full members. They are bound by instructions, i.e. they must vote in line with the instructions given by the members they represent. Registering a representative is only valid for one General Assembly and is irrevocable.
Registration (mandatory)
Please register online between 10 April and 10 May 2023. Without prior online registration, it is not possible for publishers to participate on site.
Important: Please provide your publisher representative with the password for representation by proxy from your invitation, your membership number and the registration link. The representative may register themselves and sign up in the next step as a representative for your publisher. Please note that the registration can only be done by the representative themselves.
After you have registered, you will get an email notification for your registration. If your representation is not permissible (e.g. because there is a conflict of interest), GEMA is going to inform you about this in good time. You can then provide your access data within the deadline to another representative to register. At the end of the registration period, you will be a final confirmation email for your registration.
Access and login for participation on site
To gain access on site, your representative requires:
- the QR code from the mail confirming the representation by proxy (printed or digital version) and
- a valid identification document (ID card etc.).
For the login in the event system for spoken contributions and live voting, your representative requires the following:
- the password chosen during the registration process and
- their (own) email address.
To take part in the assembly days, you require a login at the times provided below. The link to the login is published on this page on the assembly days. For the login, your representative requires the password they selected during the registration process and their (own) email address.
- Wednesday, 15 May: from 9am for the professional category meetings of full members and delegates
- Thursday, 16 May: from 9am for the main assembly of full members and delegates
Who can represent a publisher in the assembly?
Associate music publishers can only participate via one representative.
A representative can exercise the voting right for a maximum of five publishers. This applies both for participating on site and for participation in the event digitally.
The following persons can sign up via the online registration system as representatives:
- In the case of music publishers, whose owners are sole traders, they can register themselves.
- In the case of music publishers that are companies or associations, a representative appointed by constitution or by the articles of association may register.
If these persons are legally or actually prevented from exercising their voting rights, a person listed in the commercial register or an authorised representative within the meaning of Section 54 HGB (German Commercial Code) may also register. Said representative must be permanently employed in the music publishing house in a publishing or commercial capacity.
If a member belonging to the professional category of composers or lyricists is also a representative appointed by constitution or by the articles of association of a music publisher, this member may only exercise their member rights in one professional category.
If, in the case of a music publisher organised as a company or association, only joint representation is permissible, the voting right shall be exercised by one of the joint representatives; the other representatives shall only have the right to participate. If a publisher as a sole trader runs several music publishers, they only have one voting right.
Registration (mandatory)
Please register online between 10 April and 10 May 2024. Without prior online registration, it is not possible for publishers to participate on site.
Important: Please provide your publisher representative with the password for representation by proxy from your invitation, your membership number and the registration link. The link to the login is published on this page from 10 April. The representative may register themselves and sign up in the next step as a representative for your publisher. Please note that the registration can only be done by the representative themselves.
Access and login for participation on site
To gain access on site, your representative requires:
- the QR code from the mail confirming the representation by proxy (printed or digital version) and
- a valid identification document (ID card etc.).
For the login in the event system for spoken contributions and live voting, your representative requires the following:
- the password chosen during the registration process and
- their (own) email address.
To take part in the assembly days, you require a login at the times provided below. The link to the login is published on this page on the assembly days. For the login, your representative requires the password they selected during the registration process and their (own) email address.
- Tuesday 14 May, from 1.30pm for the personal discussions including the elections and by-election of delegates in separate meetings of the professional categories
- Tuesday 14 May, from 4.30pm for the hybrid assembly of the associate members
Further information
H4 Hotel Alexanderplatz
- Tel.: +49 (0)30 3010411
- Use code: „GEMA“
- Rate: EUR 149 per night (single room, breakfast included)
- Deadline: 13 April 2024
Park Inn Hotel by Radisson
- Tel.: 030 23894333
- Use code: „GEMA"
- Rate: EUR 159 per night (single room, breakfast included)
EUR 189 per night (double room, breakfast included) - Deadline: 09 April 2024
B&B Hotel Berlin-Alexanderplatz
- Tel.: 030 234567590
- Use code: „GEMA Abrufkontingent“
- Rate: EUR 120.75 per night (double room, breakfast included)
- Deadline: 15 April 2024
Hotel rooms
Personal declarations
H+ Hotel Berlin Mitte
- Tel.: 030 2787550
- Use code: „GEMA“
- Rate: EUR 148 per night (single room, breakfast included)
- Deadline: 06 April 2024
View FAQ
Here you will find answers to the most frequently asked questions about the GEMA General Assembly
Contact for questions
If you have any questions, please feel free to contact us by e-mail at mitgliederversammlung@gema.de.